Services of Belgium

An individual who has worked in the Belgium, received income, and paid taxes is advised to submit an annual income declaration. This declaration reflects the income received, taxes paid, and relevant deductions applied according to personal circumstances. Once the tax authorities process the declaration, they make a decision regarding the amount of overpaid or due taxes.

Documents required for the declaration:

National number/BIS;

It is a social security number in Belgium. If you don't have a document showing your number but know it, simply enter the number into our application form.

Fiscale Fiche forms from all employers;

Fiche forms are official documents issued to you by your employer or other institutions at the end of the fiscal year. These forms provide details about your income (wages, unemployment benefits, holiday pay, bonuses) and taxes paid. Each institution issues a separate Fiche form.

Example:

Note! You can still start your tax refund process even if you do not have some of the required documents. Contact us and we will help you get them.

A fee of 20 EUR will be applied for the retrieval of missing documents.

personal income statement from your local tax office;

In order to begin the tax refund process and receive additional benefits, you will need to submit world wide income statement together with a copy of your tax return from your local tax office. Please note that your income received in Belgium must be clearly stated in a separate line.

Important! If you are married, please also include your spouse's personal income statement.

a copy of your passport or ID card;

To initiate the tax refund process, we require a valid passport or ID card to verify your identity and citizenship.

copies of the passport or identity card for your minor children;

These documents confirm the identity and citizenship of your minor children.

At the beginning of the process you might need to provide a copy of the child's birth certificate (translated to English). If you request the international version of the document (Form A), translation will not be required.

a copy of your spouse's passport or identity card.

These documents confirm the identity and citizenship of your spouse.

At the beginning of the process, you might need to provide a copy of the marriage certificate (translated into English). If you request the international version of the document (Form B), translation will not be required.

Processing time: the processing of the declaration typically takes 3 to 9 months, depending on the year applied for. However the final decision period depends on the Belgium tax authorities.

Service fee: 16% of the refunded tax amount, but not less than 79 EUR.

A service that helps correct previously submitted tax declaration. It can increase the refundable amount or reduce the existing debt. To ensure the correct amount is calculated, it is necessary to amend the submitted declaration.

Documents required for the declaration adjustment:

National number/BIS;

It is a social security number in Belgium. If you don't have a document showing your number but know it, simply enter the number into our application form.

Fiscale Fiche forms from all employers;

Fiche forms are official documents issued to you by your employer or other institutions at the end of the fiscal year. These forms provide details about your income (wages, unemployment benefits, holiday pay, bonuses) and taxes paid. Each institution issues a separate Fiche form.

Example:

Note! You can still start your tax refund process even if you do not have some of the required documents. Contact us and we will help you get them.

A fee of 20 EUR will be applied for the retrieval of missing documents.

personal income statement from your local tax office;

In order to begin the tax refund process and receive additional benefits, you will need to submit world wide income statement together with a copy of your tax return from your local tax office. Please note that your income received in Belgium must be clearly stated in a separate line.

Important! If you are married, please also include your spouse's personal income statement.

a copy of your passport or ID card;

To initiate the tax refund process, we require a valid passport or ID card to verify your identity and citizenship.

copies of the passport or identity card for your minor children;

These documents confirm the identity and citizenship of your minor children.

At the beginning of the process you might need to provide a copy of the child's birth certificate (translated to English). If you request the international version of the document (Form A), translation will not be required.

a copy of your spouse's passport or identity card.

These documents confirm the identity and citizenship of your spouse.

At the beginning of the process, you might need to provide a copy of the marriage certificate (translated into English). If you request the international version of the document (Form B), translation will not be required.

Processing time: it takes 3 to 4 months, depending on the year applied for. However, the final decision depends on the Belgium tax authorities.

Service fee: 79 EUR (including VAT).

A zero declaration is an income declaration that provides information indicating that you did not pay nor overpay income tax in Belgium during particular year.

Please note! If you received income and did not pay taxes or paid too little, you will be required to cover the amount due.

Documents required for the declaration:

National number/BIS;

It is a social security number in Belgium. If you don't have a document showing your number but know it, simply enter the number into our application form.

Fiscale Fiche forms from all employers;

Fiche forms are official documents issued to you by your employer or other institutions at the end of the fiscal year. These forms provide details about your income (wages, unemployment benefits, holiday pay, bonuses) and taxes paid. Each institution issues a separate Fiche form.

Example:

Note! You can still start your tax refund process even if you do not have some of the required documents. Contact us and we will help you get them.

A fee of 20 EUR will be applied for the retrieval of missing documents.

personal income statement from your local tax office;

In order to begin the tax refund process and receive additional benefits, you will need to submit world wide income statement together with a copy of your tax return from your local tax office. Please note that your income received in Belgium must be clearly stated in a separate line.

Important! If you are married, please also include your spouse's personal income statement.

a copy of your passport or ID card;

To initiate the tax refund process, we require a valid passport or ID card to verify your identity and citizenship.

copies of the passport or identity card for your minor children;

These documents confirm the identity and citizenship of your minor children.

At the beginning of the process you might need to provide a copy of the child's birth certificate (translated to English). If you request the international version of the document (Form A), translation will not be required.

a copy of your spouse's passport or identity card.

These documents confirm the identity and citizenship of your spouse.

At the beginning of the process, you might need to provide a copy of the marriage certificate (translated into English). If you request the international version of the document (Form B), translation will not be required.

Processing time: it takes 3-9 months, depending on the year applied for. However, the final decision depends on the Belgium tax authorities.

Service fee: 79 EUR (including VAT).

All individuals working in Belgium are entitled to annual holidays (excluding seasonal workers). This right is guaranteed even after the termination of employment if holiday pay has not been issued. It is also important to note that the amount of holiday pay depends on the number of days worked and the income received in the previous year.

Unused holiday pay is issued by specialized holiday funds, depending on the sector in which you were employed. If you worked in multiple sectors, you may receive payments from several different funds.

Documents required for the declaration adjustment:

National number/BIS;

It is a social security number in Belgium. If you don't have a document showing your number but know it, simply enter the number into our application form.

form Individuele rekening;

The Individuele rekening is a form issued by the employer at the end of the fiscal year, providing annual information about the work periods, income received, taxes paid, social contributions, and entitlement to holidays. It is issued together with Fiche forms.

Example:

a copy of your passport or ID card.

To initiate the tax refund process, we require a valid passport or ID card to verify your identity and citizenship.

Processing time: 2 to 9 months, depending on the year(s) for which you are applying.

Service fee: 16% of the refunded amount, but not less than 79 EUR.

In Belgium, the end-of-year bonus, commonly referred to as the 13th month salary, is calculated for the period from July 1 of the previous year to June 30 of the current year. The amount depends on company policies, individual employment contracts, and the sector of employment.

Employees working in sectors where such bonuses are provided or those with employment contracts specifying this benefit are eligible to receive it. However, they should meet the required conditions, such as a minimum period of employment.

Example:

Documents required for the declaration adjustment:

National number/BIS;

It is a social security number in Belgium. If you don't have a document showing your number but know it, simply enter the number into our application form.

form Individuele rekening;

The Individuele rekening is a form issued by the employer at the end of the fiscal year, providing annual information about the work periods, income received, taxes paid, social contributions, and entitlement to holidays. It is issued together with Fiche forms.

Example:

a copy of your passport or ID card.

To initiate the tax refund process, we require a valid passport or ID card to verify your identity and citizenship.

Processing time: 2 to 12 months, depending on the year(s) for which you are applying.

Service fee: 16% of the refunded tax amount, but not less than 79 EUR.