Unitrust Finance, Inc (RT Tax) (hereafter – RT Tax, we, our and so on), operating as the representative of the RT Tax trademark, in processing of Personal Data seeks to protect the privacy of all persons. We process Personal Data in accordance with the EU General Data Protection Regulation (hereafter, GDPR) and applicable national legislation and regulations (including USA). We confirm that RT Tax respects your privacy and undertakes to protect your rights to the lawful processing and protection of your Personal Data.
It is explained in this Privacy Policy why we collect your Personal Data, what kind of Personal Data we collect, how we collect, share and store such data, what rights you have in the area of Personal Data protection and how you can enforce such rights.
By making use of our internet site or services, and in this way providing us your Personal Data, you agree with the provisions of this Privacy Policy (except regarding data processing actions for which your separate consent is necessary). You are considered to have acquainted yourself with our Privacy Policy when you tick (check) the box while registering on the site and completing the registration form, also this Privacy Policy may be submitted to you together with our Service agreement. If you would like to review the provisions of the Privacy Policy, you may do so at the following address https://www.rttax.com/hu/adatvedelmi-iranyelvek.
Data Controller – the controller of your Personal Data is Unitrust Finance, Inc (company code 70464217, registered address – 1219 Ogden Ave, Suite #C, Downers Grove, IL 60515, USA, the address at which operations are performed is 1219 Ogden Ave, Suite #C, Downers Grove, IL 60515, USA, email info@unitrustfinance.com, tel.: +1-312-889-0315), to which you provided your Personal Data regarding contractual or pre-contractual relations, or the Services of which you intend to use.
Representative of the Data Controller – UAB „Rinkos tinklas“ (company code 135927776, registered address Nemuno st. 13, Kaunas, Lithuania, the address at which operations are performed Ožeškienės g. 15, Kaunas, Lithuania, e-mail: info@rinkostinklas.lt, tel.: +370 37 755211, +370 679 68858), which acts on behalf of the Data Controller.
Client (you) – the natural person who uses our Services, used the Services or has expressed the intention to use the Services.
GDPR – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of Personal Data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation).
Personal Data – any information directly or indirectly relating to a Client or other natural person, who can be identified or is identifiable, and the data of whom are processed in accordance with this Privacy Policy and applicable legislation and regulations.
Services – any services offered or provided by RT Tax, including, but not limited to intermediation for the Client to refund taxes from foreign tax authorities (the list of countries from which you may refund taxes is available at the following web sites:
Direct Marketing – activity performed by means of electronic mail, telephone or other direct way to offer persons services and (or) ask their opinion regarding offered services.
This Privacy Policy shall apply when you use, used or have expressed the intention to use our Services. The Privacy Policy also shall apply in those cases when you are indirectly associated with the Services. The Privacy Policy also shall apply in those cases when relations were established prior to this Privacy Policy coming into force and when you provided and (or) we received your Personal Data.
We collect and use your Personal Data so that
we can provide you the Services (concluding, carrying out the agreement);
is necessary communication (provide you with notices, offers and information);
to protect our and third-party rights and interests;
we could carry out statistical analysis, according to the applicable legislation and other regulations. Legal basis for processing Personal Data is respectively;
necessity to perform agreement and mandatory statutory requirements related to tax refund;
legitimate interest – to provide good customer service;
legitimate interest – to protect our and third-party rights and interests;
legitimate interest – to improve our business.
If you do not provide us your Personal Data, we will not be able to provide you our Services.
It should be noted that in order to receive tax refunds, i.e. to receive our Services, you do not have to agree to receive direct marketing notices.
Having your consent, we process your Personal Data for purposes of direct marketing. You may revoke your consent regarding direct marketing at any time.
We receive most of the data from you directly, but we may also receive some data from other sources.
We may use the services of the third parties (partners / processors) to collect your information. In this case, you shall not submit your Personal Data directly to us, but to our partner who shall process the Personal Data to our best interests and in accordance with our instructions, strictly securing the confidentiality and integrity of Personal Data and shall take proper physical, organizational, administrative and technical measures to protect the Personal Data.
It should be explained that RT Tax usually receives Personal Data directly from persons with whom the data is associated, i.e. we receive your Personal Data:
when you provide this data to us directly, e.g.: you make a request to us or our partners, you communicate with us (in person, by telephone or by email), you communicate with our partners, you complete a registration form, you leave us your contact information, you register, visit our website and by other means;
when you use our Services or web sites;
when you report a problem or communicate with us regarding the quality of the Services;
when you participate in discussion forums, social media pages, a web pages and so on.
In particular cases, we may receive your Personal Data not from you, but for example, from our business partners to whom you have provided your data, seeking to receive our Services or from foreign state institutions administering tax refunds or other institutions, in cases when you did not provide (could not provide) all necessary documents for tax refund or from other sources when such duty is specified by legislation and regulations.
We can also receive your Personal Data when we sign various agreements to which you are not necessarily a party or a representative of a party (e.g., an agreement concluded in accordance with a power of attorney, an agreement with a legal entity in which contact persons or the data of representatives is specified, and so on).
Our main activity is associated with intermediation for Clients to refund taxes. We process your Personal Data so that we can provide and improve these Services. Correspondingly, the precise extent of the Personal Data we process depends on the Services you have ordered or on our relations with you as well as the requirements of the applicable legislation and regulations in the area of tax refunds of the country in which you want to refund taxes.
We also process the Personal Data of representatives of our own clients and service providers who are companies and natural persons.
We usually collect and process the following Personal. Data:
data to determine identity, such as first and middle names, surname, personal code, date and place of birth, taxpayer code (personal identification number, for example PPS, CPR, BSN, UTR or other), citizenship, data of a personal identity document (and copy), photograph;
contact data, such as residential (and/or declared) address or address for correspondence (in Lithuania and foreign country from which you want to refund taxes), telephone number, email address, IP address;
professional (work) data, such as data about an employer (former employer), work nature and place , work experience, salary, payments received, payments made, paid taxes, received allowances, incurred costs related to work, social insurance number (code), taxpayer number (code), data about business certificates or individual activity certificates as well as other data which are required to be provided to the tax authority in the state from which you want to refund taxes;
data about family, such as marital status, information on spouse and minor children (dependants) (for example in some cases it might be necessary to submit the marriage certificate, child’s birth certificate or other documents which confirms the provided information;
financial information, such as bank account numbers, banking details;
other, such as dates of arrival and departure to the country, from which you want to refund taxes, information on visa and names, surnames of parents (when you want to refund taxes from USA) and other.
We do not process sensitive data (of special categories) associated with your health or political opinions except cases when such data is required by law or in special cases, when, for example, you disclose such data when using the Services (e.g., informing about payments received as compensation for illness).
We collect data about children and spouses only to the extent and only in the case when such collection is required by legal regulations and is necessary for the purpose of seeking to refund taxes to you (applying tax benefits/privileges and so on).
In addition, we clarify that the amount and volume of Personal Data processed and the documents you must submit to us are always subject to the requirements of the law of the country from which you seek a tax refund. The main documents that you must submit in order to receive our Services are listed on our Websites, arranged by each country.
In order to provide you with the Services, we may require you to submit filled in forms, notices, certificates issued by government authorities and / or your employer and other documents which are required for the tax refund under the law of the country concerned. If you are unable to submit them, we may obtain the necessary data and documents from authorized persons under your request and / or with your authorization.
In cooperation with you and having your request, we are always ready to explain to you why we require information in each case.
Because of the nature of the Services provided, we must share your Personal Data when performing everyday operations, seeking to refund taxes to you, because tax refunds are performed not by us, but by tax authorities in various states (in those from which you sought our services in order to refund taxes).
We may disclose your Personal Data:
to our partners who assist us in providing the Services to You (collects documents, sends information, fills in declarations, etc.) and other Processors involved in providing you the high quality Services (eg. maintenance and development of websites);
to foreign tax authorities administering tax refunds;
to state institutions and other subjects which perform functions assigned to them by law;
to authorised auditors, and to legal and financial consultants;
when such disclosure is required by law, in compliance with laws and legal processes;
when we believe in good faith that disclosure of such information is necessary to protect your or our rights or to ensure the safety of other persons, or to respond to the requests of state institutions or officials.
In cases when you provide your Personal Data to our partners in your country of origin, country of residence or any other suitable location instead of directly providing them to us (Data Controller), and with regards to the fact that we are located in USA, your Personal Data shall be transferred to USA. For clarity, it should be explained that as we are located in USA, the data transfer of your Personal Data is necessary for the conclusion and performance of the agreement concluded between us for the provision of our Services.
We hereby state that we make use of partners, processors of Personal Data, only when we are certain that such partners guarantee the proper organisational, legal, technical and physical measures to ensure the security and lawful processing of your Personal Data. Such processing shall comply with the legal requirements of the GDPR and applicable law and shall ensure the protection of your rights.
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